Promodag Reports can analyze all major Exchange directory objects including mailboxes, distribution groups, mail contacts, public folders, and servers. The reports provide comprehensive inventory management, showing object counts and detailed lists with the ability to group by organization type (on-premises or Office 365) for structured infrastructure analysis.
Comprehensive Directory Analysis
Everything you need to analyze, organize, and optimize your Exchange directory structure and recipient management.
Directory Management & Analysis
Analyze distribution groups, mail contacts, and directory objects to optimize your organization structure and identify cleanup opportunities.
Distribution Groups
Analyze group structures and memberships
Generate detailed reports on distribution groups with their direct and nested members, facilitating clear understanding of group structures and member relationships.
- List groups with direct and nested members
- Group by attributes for customized analysis
- Adjustable detail levels from summary to detailed
- Include group properties and moderators
- Report last message sent information
Perfect for:
Communication management, group structure analysis, membership reporting
Distribution Group Usage
Report on group utilization patterns
Generate reports to analyze if distribution groups are actively being used and assess the relevance of group communication channels.
- Analyze which groups were utilized during reporting period
- Sort by message count or last use date
- Report sender activity within groups
- Group by attributes for targeted analysis
- Customizable selection and sorting criteria
Perfect for:
Directory cleanup, group optimization, usage assessment, sender activity analysis
Mail Contact Usage
Analyze contact utilization and activity
Generate reports to analyze if mail contacts in your directory are actively being used and assess their relevance for communication.
- Report contacts by usage status
- Group contacts by custom attributes
- Sort by message count or last use date
- Adjustable detail levels for contact interactions
- Report latest messages and correspondents
Perfect for:
Directory maintenance, contact cleanup, communication pattern analysis
Directory Objects
Generate comprehensive directory inventory
Generate reports on directory contents including servers and the Exchange objects they host for structured infrastructure analysis.
- List servers with hosted Exchange objects
- Group by organization type (on-premises/Office 365)
- Report object counts or detailed lists
- Analyze mailboxes, public folders, groups, contacts
- Track object distribution across infrastructure
Perfect for:
Infrastructure analysis, capacity planning, migration tracking, inventory management
Recipient Analysis & Reporting
Generate detailed reports on recipient attributes, management statistics, and device information for comprehensive user analysis.
Selected Attributes from Recipients
Generate customized attribute reports
Generate reports to extract specific attributes from Exchange recipients including directory details, traffic metrics, and storage information.
- Extract directory, traffic, and storage attributes
- Select mailboxes, public folders, groups, contacts
- Group recipients by custom attributes
- Optimized for CSV exports
- Send individual reports to recipients
Perfect for:
Data extraction, external system integration, personalized reporting, attribute analysis
Recipients by Attributes
Analyze recipient distribution patterns
Generate reports to analyze and count mailboxes according to attributes such as storage group, distribution group, SMTP domain and more.
- Support all Exchange recipient types
- Group by directory attributes
- Count recipients by attribute categories
- View total counts or detailed lists
- Flexible reporting for varying needs
Perfect for:
Organizational analysis, attribute distribution reporting, recipient categorization
Recipient Detail
Generate comprehensive recipient information
Generate versatile reports to obtain reliable information on recipient traffic and detailed directory attributes across your organization.
- Support all Exchange recipient types
- Group by directory attributes
- Report detailed directory attributes
- Comprehensive recipient coverage
- Optimized for CSV exports
Perfect for:
Detailed analysis, external tool integration, comprehensive recipient reporting
Recipient Management Statistics
Report organization growth and changes
Generate reports to analyze the growth of your Exchange organization or track the progress of migrations to Exchange Online.
- Report recipients created and modified by timeframe
- Group recipients by custom attributes
- Analyze by recipient type and department
- Histogram and curve graph formats
- Visual trend analysis over time
Perfect for:
Migration tracking, growth analysis, organizational change reporting, trend analysis
Recipient Mobile Devices
Analyze mobile device information
Generate reports on mobile devices linked to recipients, including device type, model, operating system, and mobile operator information.
- Comprehensive mobile device listings
- Device model and OS version details
- Mobile operator information
- Group recipients by attributes
- Export device policies and status data
Perfect for:
Device inventory, security policy analysis, mobile usage reporting, compliance tracking
Flexible Visualization Options
Present your data in the most effective format for your audience
Histograms
Ideal for displaying recipient distribution and growth patterns
Trend Curves
Show organizational growth and changes over time
Data Tables
Detailed tabular data for precise directory analysis
CSV Exports
Structured data exports for external analysis and integration
Detail Lists
Comprehensive lists with complete recipient information
Summary Views
High-level overviews and count summaries by category
Advanced Reporting Capabilities
Powerful features that give you complete control over your traffic analysis
Attribute Grouping
Group recipients by directory attributes, organizational units, or custom criteria
Detail Level Control
Adjust report detail levels from summary counts to comprehensive listings
Usage Filtering
Filter by usage status, activity levels, and communication patterns
Flexible Sorting
Sort by message count, last use date, creation time, or any attribute
Multiple Export Formats
Export to CSV, PDF, Excel, and integrate with external systems
Individual Delivery
Send personalized reports to individual recipients automatically
Practical Applications
Directory Cleanup: Generate reports on unused distribution groups and mail contacts for efficient directory maintenance
Migration Tracking: Analyze recipient creation and modification patterns to track Exchange Online migration progress
Organizational Analysis: Report on recipient distribution patterns across departments and organizational units
Device Management: Generate comprehensive reports on mobile devices and security policies for compliance
Usage Assessment: Analyze communication patterns to optimize group structures and contact management
Data Integration: Export structured data for external systems and comprehensive organizational analysis
Frequently Asked Questions
What types of Exchange directory objects can Promodag Reports analyze?
How can I identify unused distribution groups in my Exchange organization?
The Distribution Group Usage report analyzes which distribution groups were actively used during a specific reporting period. You can sort groups by message count or last use date, report sender activity within groups, and group by attributes for targeted analysis. This helps identify inactive groups for directory cleanup and optimization.
Can I track Exchange Online migration progress with organization overview reports?
Yes, the Recipient Management Statistics report tracks organizational growth and migration progress by analyzing recipients created and modified within specific timeframes. You can group recipients by type and department, view histogram and curve graph formats, and perform visual trend analysis to monitor your Exchange Online migration.
What information can I report on mobile devices connected to Exchange?
The Recipient Mobile Devices report provides comprehensive mobile device information including device type, model, operating system version, and mobile operator details. You can export device policies and status data, group recipients by attributes, and generate reports for device inventory, security policy analysis, and compliance tracking.
How do I extract specific attributes from Exchange recipients for external systems?
The Selected Attributes from Recipients report allows you to extract specific directory, traffic, and storage attributes from any Exchange recipient type including mailboxes, public folders, groups, and contacts. The report is optimized for CSV exports and can send individual reports to recipients, making it ideal for external system integration and data extraction.
Can I report on distribution group membership including nested members?
Yes, the Distribution Groups report provides detailed information on groups with their direct and nested members, facilitating clear understanding of group structures and relationships. You can adjust detail levels from summary to detailed, include group properties and moderators, and report last message sent information for each group.
How can I identify inactive mail contacts for directory cleanup?
The Mail Contact Usage report analyzes if mail contacts in your directory are actively being used. You can report contacts by usage status, sort by message count or last use date, group contacts by custom attributes, and view latest messages and correspondents. This helps identify inactive contacts for directory maintenance and cleanup.
What grouping and filtering options are available for recipient reports?
Promodag Reports offers extensive grouping and filtering capabilities including grouping by directory attributes, organizational units, or custom criteria. You can filter by usage status and activity levels, adjust detail levels from summary counts to comprehensive listings, and sort by message count, last use date, creation time, or any attribute.
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
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