Promodag Reports provides comprehensive storage analysis for three main areas: mailbox storage (including size, growth patterns, and quota management), public folder storage (usage and activity tracking), and Exchange database storage (used space, white space, and transaction files). The solution works across Office 365, On-Premise, and Hybrid Exchange environments.
Comprehensive Storage Analysis
Everything you need to understand, manage, and optimize storage across your entire Exchange environment.
Mailbox Storage Analytics
Get detailed insights into mailbox storage usage, growth patterns, and quota management across your organization.
Mailbox Storage Information
Identify oversized and inactive mailboxes
Analyze which mailboxes are oversized, inactive, or exceeding storage quotas. Generate comprehensive reports on storage usage across your organization.
- View mailbox sizes, item counts, and quotas
- Highlight top mailboxes by size and item count
- Filter by size, item count, or quota status
- Present data as tables or pie charts
- Group mailboxes by custom attributes
Perfect for:
Quota management, identifying storage bottlenecks, planning capacity upgrades
Mailbox Breakdown by Size
Synthetic overview of mailbox distribution
Get a comprehensive overview of mailbox distribution by size or item count with customizable intervals and visual representations.
- Categorize mailboxes by size and item count
- Define custom size intervals
- Calculate averages and identify largest mailbox
- Visual histograms and pie charts
- Group by various organizational attributes
Perfect for:
Understanding storage distribution patterns, license planning, capacity forecasting
Mailbox Size Growth
Track growth over time
Report on how mailboxes have grown in size and item count over customizable time intervals to support future storage planning.
- Display growth in number, size, and item count
- Customizable time intervals
- Show cumulative or average metrics
- Visual histograms and growth curves
- Group analysis by attributes
Perfect for:
Storage capacity planning, trend analysis, reporting future storage requirements
Mailbox Size Fluctuation
Report abnormal size increases
Generate reports on unusual mailbox size changes between two dates, showing fluctuations in both absolute terms and percentages.
- Compare sizes between two specific dates
- Show absolute and percentage changes
- Filter by size or percentage thresholds
- Flexible grouping by attributes
- Focused analysis on specific fluctuations
Perfect for:
Analyzing unusual activity, investigating storage spikes, troubleshooting growth issues
Public Folder Analytics
Analyze public folder storage usage and growth patterns to optimize your legacy folder infrastructure.
Public Folder Storage Information
Analyze folder usage and activity
Generate comprehensive reports on which public folders are oversized, active, inactive, or no longer in use to optimize your folder infrastructure.
- Group by server, DAG, or public folder mailbox
- Filter by size, items, creation or modification date
- Visual pie charts and detailed tables
- Report on unused or oversized folders
- Activity-based analysis
Perfect for:
Public folder cleanup reporting, migration planning, analyzing unused resources
Public Folder Size Growth
Track folder growth patterns
Generate reports on how public folder sizes and item counts have evolved over time to support migrations and storage optimization.
- Track size and item evolution over time
- Group by server, DAG, or folder mailbox
- View cumulative or average sizes
- Graphical histograms and curves
- Customizable time periods
Perfect for:
Migration planning reports, storage optimization analysis, tracking folder lifecycle
Database Storage Analytics
Get comprehensive insights into your Exchange database storage usage and growth for optimal space management.
Database Size Information
Measure Exchange database sizes
Generate detailed reports about Exchange database sizes, including used space, white space, and transaction file sizes.
- Display used space, white space, and transaction files
- Group by database, server, or DAG
- Visual histograms and pie charts
- Mailbox count per database
- Recoverable space analysis and reporting
Perfect for:
Space optimization reporting, database maintenance planning, analyzing recovery opportunities
Database Size Growth
Track database growth over time
Generate reports on how Exchange database and transaction file sizes have changed over time for capacity planning and optimization.
- Track database and transaction file growth
- Select by database, server, or DAG
- Cumulative or average size display
- Percentage evolution between intervals
- Trend curves for enhanced analysis
Perfect for:
Capacity planning reports, performance optimization analysis, hardware needs assessment
Flexible Visualization Options
Present your data in the most effective format for your audience
Histograms
Ideal for displaying data distribution and frequency analysis
Trend Curves
Show growth patterns and changes over time periods
Data Tables
Detailed tabular data for precise analysis and reference
Area Charts
Visualize cumulative data and volume changes effectively
Column Charts
Compare values across categories and time periods
Advanced Reporting Capabilities
Powerful features that give you complete control over your storage analysis
Advanced Filtering
Filter by size, item count, dates, quotas, and custom attributes for precise analysis
Flexible Grouping
Group data by department, server, DAG, or any mailbox attribute
Custom Intervals
Define your own size ranges and time periods for tailored analysis
Percentage Analysis
View changes in both absolute values and percentage fluctuations
Multiple Export Formats
Export to PDF, CSV, Excel, and publish to SharePoint or web
Scheduled Reporting
Automate report generation and distribution with flexible scheduling
Practical Applications
Report Storage Issues: Generate reports on oversized mailboxes and storage bottlenecks to support performance analysis
Capacity Planning: Use growth trends to predict future storage needs and plan infrastructure investments
Cost Optimization: Optimize license allocation and identify opportunities for storage cost reduction
Archiving Strategy: Identify candidates for archiving based on size, age, and usage patterns
Quota Management: Ensure fair storage distribution and prevent individual users from consuming excessive space
Database Analysis: Generate reports on white space and database performance metrics for informed maintenance decisions
Frequently Asked Questions
What types of storage can Promodag Reports analyze in Exchange environments?
How can I identify oversized mailboxes in my Exchange organization?
The Mailbox Storage Information report identifies oversized and inactive mailboxes by analyzing mailbox sizes, item counts, and quotas. You can filter by size, item count, or quota status, highlight top mailboxes, and group them by custom attributes. The report presents data as tables or pie charts to help identify storage bottlenecks and plan capacity upgrades.
Can I track mailbox storage growth over time for capacity planning?
Yes, the Mailbox Size Growth report tracks how mailboxes have grown in size and item count over customizable time intervals. You can display growth in number, size, and item count with cumulative or average metrics, using visual histograms and growth curves. This helps with storage capacity planning, trend analysis, and reporting future storage requirements.
What visualization options are available for Exchange storage reports?
Promodag Reports offers multiple visualization options including histograms for data distribution, trend curves for growth patterns, detailed data tables, area charts for cumulative data, and column charts for category comparisons. All reports can be exported to PDF, CSV, Excel, and can be published to SharePoint or web.
How can I identify unused or inactive public folders?
The Public Folder Storage Information report analyzes which public folders are oversized, active, inactive, or no longer in use. You can filter by size, items, creation or modification date, and group by server, DAG, or public folder mailbox. This activity-based analysis helps with public folder cleanup, migration planning, and identifying unused resources.
What is white space in Exchange databases and how can I report on it?
White space is unused space within Exchange databases that can be recovered. The Database Size Information report displays used space, white space, and transaction file sizes, providing recoverable space analysis. This helps with space optimization, database maintenance planning, and identifying recovery opportunities to improve database performance.
Can I automate Exchange storage report generation and distribution?
Yes, Promodag Reports includes scheduled reporting capabilities that allow you to automate report generation and distribution with flexible scheduling. You can set up regular reports for storage monitoring, quota management, capacity planning, and compliance purposes, ensuring stakeholders receive timely information without manual intervention.
How do I detect unusual mailbox size increases?
The Mailbox Size Fluctuation report generates reports on unusual mailbox size changes between two dates, showing fluctuations in both absolute terms and percentages. You can compare sizes between specific dates, filter by size or percentage thresholds, and focus analysis on specific fluctuations. This is perfect for analyzing unusual activity, investigating storage spikes, and troubleshooting growth issues.
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
Start your free 45-day trial of Promodag Reports