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Create a report showing the top 10 email senders or recipients


I would like to know what report can give me the top 10 senders in the organisation.


The report template you are looking for is called Mailbox by Traffic Level and you will find it in the Templates > Mailbox Traffic menu.

You will apply the following settings:

  • Period tab:select your reporting period.
  • Selection tab: Recipient type: Mailbox, All recipients of the selected type.
Select all mailboxes
  • Correspondents tab: it is possible to select one or more correspondent types (Internal, Internet) if you wish to focus on them.
Select internal correspondents only
  • Group tab: No grouping.
  • Filter tab: it is possible to filter results by messages count/size sent and/or received. For instance, you can apply the filter Messages count sent >= 5 if you only need to find mailboxes that sent 5 messages or more during the reporting period.
Filter mailboxes that sent 5 or more messages
  • Options tab: Show only the top 10 biggest senders and sort the mailboxes accordingly.
Options tab
  • Content tab: Check the Correspondents' address type box if you wish to obtain a breakdown by address type (Exchange, Internet); select an optional mailbox attribute (Company, email address) if needed; select the Sent check box in the Messages section.
Content tab
  • Presentation tab: Choose a title for your report and a size unit, MegaBytes for example.
  • Output tab: Your own choice (Screen, Printer, Disk file, Email recipientSharePoint, Database table).

You can also use the same report to obtain the top 10 email recipients (just select Received instead of Sent in the Content and Options tabs).

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