How to track non corporate email traffic
Your management has undertaken to review the E-mail section of the Code of Conduct and require that all work-related electronic communications be done through work email addresses. However, you are well aware that some users abuse the messaging system to receive messages from their acquaintances or even from job search sites. How can you get an overview of the situation?
Get an overview of non-business email traffic
You can easily isolate this non-professional email traffic with Promodag Reports through its filtering features.
You can show how many emails were sent to correspondents using Gmail, Yahoo, Hotmail or LinkedIn addresses over the last two years with the Mailbox Traffic Growth template. On the following graph we can see that the number of sent messages – in blue – is steadily decreasing since June.
Isolate the top 10 non-corporate SMTP domains
You can also break down non-corporate SMTP domains by traffic level with the Mailbox Traffic Comparison by Correspondent template. Here we can see that gmail.com is and by far the number one SMTP domain by number of sent messages.
Identify the top 10 senders to gmail email addresses
Finally, you can extract the first 10 senders to gmail.com correspondents using the Mailbox by Traffic Level template.
Like most report templates dedicated to email traffic, it features an option to automatically send an individual report to each of the users shown in the report. This way, you can both raise users' awareness of good e-mail practices and track progress over time.
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
Start your free 45-day trial of Promodag Reports