Complete Mailbox Content Analysis
Everything you need to analyze, understand, and optimize mailbox content across your entire Exchange environment.
Content Analysis Reports
Deep dive into mailbox contents with comprehensive analysis of items, folders, and properties.
General Mailbox Content
Browse and analyze mailbox contents comprehensively
Scan mailbox contents to extract detailed properties of Outlook items, providing comprehensive insights into stored information and communication patterns.
- Extract properties of all Outlook items
- Select and group mailboxes by attributes
- Choose specific folders for focused analysis
- Filter items by properties and criteria
- Include or exclude archive data
- Adjust detail levels from mailbox to item view
- Export filtered results to CSV
Content analysis, data discovery, compliance reporting, organizational insights
Mailbox Folder Size
Filter and analyze folders by size and item count
Get current insights into mailbox folder metrics with detailed size and item count analysis to identify storage inefficiencies and oversized folders.
- Fetch current folder sizes and item counts
- Group mailboxes by organizational attributes
- Filter by size, item count, and limit status
- Select specific folders with sub-folder options
- Adjust detail level from mailbox to folder view
- Identify oversized Deleted Items and Junk folders
Storage optimization, folder cleanup identification, space management analysis
Item Breakdown by Folder
Compare folder distribution and activity
Analyze how Outlook items are distributed across folders to understand mailbox organization patterns and identify heavily used areas.
- Breakdown items organized by folders
- Group mailboxes by custom attributes
- Select folders with sub-folder inclusion options
- Filter items by properties and criteria
- Visual histogram and pie chart displays
- Compare folder usage across mailboxes
Folder usage analysis, organizational structure insights, activity pattern identification
Item Breakdown by Size
Analyze message sizes and growth patterns
Categorize Outlook items by customizable size intervals to understand what's driving mailbox growth and identify large message patterns.
- Breakdown items by customizable size intervals
- Group mailboxes by organizational attributes
- Select specific folders with sub-folder analysis
- Filter by sender, recipient, or attachment size
- Customize size intervals for targeted analysis
- Visual histogram and pie chart options
Understanding storage growth drivers, size pattern analysis, optimization planning
Item Breakdown by Age
Identify archiving opportunities at a glance
Categorize Outlook items by customizable age ranges to quickly identify where archiving is needed and understand data retention patterns.
- Breakdown items by customizable age ranges
- Group mailboxes by organizational criteria
- Select folders with sub-folder inclusion
- Filter by sender, recipient, or importance
- Customize age ranges for specific needs
- Visual histogram and pie chart displays
Archiving strategy development, retention policy planning, data lifecycle management
Message Attachments
Analyze attachment types and patterns
Generate detailed lists of attachments in mailboxes to understand attachment usage patterns and identify file types for security analysis.
- List all attachments in specified mailboxes
- Group mailboxes by organizational attributes
- Select folders with sub-folder options
- Filter items by properties and criteria
- Summarize by type or list individually
- Identify attachment patterns and usage
File type analysis, attachment pattern understanding, data management insights
Calendar and Meeting Analysis
Analyze meeting patterns, room utilization, and calendar usage for better resource management.
Calendar Item Search
Analyze appointments, meetings, and room occupancy
Scan Outlook calendars to retrieve comprehensive details of appointments and meetings, including duration, attendees, and resource allocation for effective scheduling analysis.
- Extract appointment and meeting details with duration and attendees
- Group mailboxes by organizational attributes
- Filter meetings by duration or attendee count
- Adjust detail level from overview to comprehensive meeting lists
- Calculate mailbox occupancy during working hours
- Analyze meeting room utilization and availability
Meeting room optimization, resource utilization analysis, scheduling pattern insights, occupancy reporting
Permissions and Access Analysis
Deep dive into mailbox contents with comprehensive analysis of items, folders, and properties.
Recipient Delegate Permissions
List delegates and their mailbox permissions
Extract comprehensive lists of mailbox delegates with detailed permissions including Send As, Send on Behalf, Full Access, and Forward & Redirect capabilities.
- List all mailbox delegates and permissions
- Group mailboxes by organizational attributes
- Break down distribution group delegate members
- Show Forward and redirect server-side rules
- Detailed view of delegate access levels
- Permission type categorization
Access analysis, delegation reporting, permission reviews, security assessments
Permissions on Mailbox Folders
Analyze folder-level access permissions
Display comprehensive lists of users with specific permissions on mailbox folders, providing detailed insights into folder-level access control.
- List users with folder permissions
- Group mailboxes by organizational criteria
- Choose folders with sub-folder options
- Identify permission types (Owner, Author, Editor)
- Detailed access level categorization
- Folder-specific permission analysis
Folder security analysis, access control reviews, permission documentation
Delegated Mailings
Track messages sent by delegates on behalf of others
Count and analyze messages sent by delegates "on behalf of" other mailboxes, providing accurate tracking of delegated communication activities.
- Count messages sent by delegates
- Group mailboxes by organizational attributes
- Filter items by properties and criteria
- Adjust detail level from counts to item lists
- Track "on behalf of" communications
- Analyze delegation usage patterns
Delegation activity analysis, shared mailbox usage tracking, communication pattern insights
Communication Efficiency Analysis
Measure response times, communication patterns, and service level agreement compliance.
Message Response Times
Analyze communication efficiency and responsiveness
Calculate time elapsed between message delivery and response actions (Reply, Reply All, Forward) to measure communication efficiency and responsiveness patterns.
- Calculate response time metrics
- Group mailboxes by organizational criteria
- Select folders with sub-folder inclusion
- Filter by sender, subject, or importance
- Categorize by action type and response time
- Detailed individual item analysis
Response efficiency analysis, communication performance measurement, productivity insights
Message Breakdown by Response Time
Verify Service Level Agreement compliance
Break down actions within customizable time intervals, categorizing responses to provide insights into communication patterns and SLA compliance.
- Breakdown by customizable time intervals
- Categorize as Reply, Reply All, Forward, or No Action
- Group mailboxes by organizational attributes
- Select folders with sub-folder options
- Filter by sender, recipient, or content
- Display as histogram or pie chart
SLA compliance verification, response pattern analysis, service quality measurement
Flexible Visualization Options
Present your data in the most effective format for your audience
Histograms
Perfect for displaying distribution patterns and frequency analysis
Pie Charts
Ideal for showing proportional data and distribution percentages
Data Tables
Detailed tabular data for precise analysis and reference
Item Lists
Comprehensive lists of individual items for detailed examination
CSV Exports
Export filtered data for external analysis and processing
Custom Views
Adjustable detail levels from overview to granular analysis
Advanced Reporting Capabilities
Powerful features that give you complete control over your mailbox content analysis
Advanced Filtering
Filter by properties, dates, sizes, and custom criteria for precise content analysis
Flexible Grouping
Group data by department, attributes, or any organizational criteria
Folder Selection
Choose specific folders with sub-folder inclusion options for targeted analysis
Adjustable Detail Levels
Scale from high-level overviews to granular item-by-item analysis
Archive Integration
Include or exclude archive data based on your analysis requirements
Custom Intervals
Define your own size ranges, age ranges, and time intervals
Practical Applications
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
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