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Optimize costs, eliminate waste & maximize resource utilization

License & Resource Management

  • Eliminate unnecessary licenses and optimize allocation
  • Clean up outdated distribution groups and public folders
  • Monitor meeting room occupancy and resource efficiency

License Allocation & Optimization

Stop paying for licenses that aren't being used. Promodag Reports helps you identify inactive users, right-size licenses based on actual usage, and ensure your license allocation matches real business needs.

Identify Inactive Users

Detect users who haven't accessed their mailboxes or sent messages recently, indicating they may no longer need their licenses.

License Usage Analysis

Analyze storage and feature usage patterns to help administrators understand license allocation effectiveness.

  • Storage usage vs license capacity reporting
  • Feature utilization tracking
  • License type distribution analysis
  • Usage pattern identification

Outdated Resource Cleanup

Clean up your Office 365 environment by identifying and removing outdated distribution groups, unused contacts, and abandoned resources that clutter your directory and consume administrative overhead.

Distribution Group Cleanup

Identify distribution groups that no longer have members or haven't been used for communication in months.

Contact Database Optimization

Remove outdated email contacts and streamline your contact database for better management.

  • Unused contact identification
  • Duplicate contact detection
  • Contact activity analysis
  • Usage pattern reporting

Service Level Monitoring

Ensure your Sales and Support teams are using their mailboxes efficiently by monitoring response times and measuring key performance indicators for customer-facing teams.

Email Response Time Analysis

Calculate the time elapsed between message delivery and user response to measure team efficiency.

Performance Optimization

Generate performance reports to identify bottlenecks and optimize team efficiency.

  • Individual performance metrics
  • Team benchmark comparisons
  • Peak response time identification
  • Performance trend analysis

Public Folder Management

If you're still maintaining legacy public folders in Exchange Online, Promodag Reports helps you identify which ones can be safely removed before migrating to modern alternatives like Office 365 Groups or shared mailboxes.

Identify Unused Public Folders

Find public folders that no longer receive messages or have minimal activity.

Content Analysis

Analyze the contents of public folders to determine migration priorities and cleanup opportunities.

  • Item count and size analysis
  • Unread item identification
  • Content age distribution
  • Migration readiness assessment

Meeting Room & Equipment Tracking

Optimize your real estate and equipment investments by monitoring the actual usage of meeting rooms, conference equipment, and other bookable resources.

Room Occupancy Analysis

Scan room and equipment mailbox calendars to calculate actual utilization rates.

Real Estate Optimization

Make data-driven decisions about office space and equipment investments.

  • Room utilization benchmarking
  • Equipment ROI analysis
  • Space allocation optimization
  • Capacity planning insights

Getting Started with License & Resource Management

Ready to optimize your Office 365 license allocation and resource management? Here's how to get started with Promodag Reports management features.

Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments

Start your free 45-day trial of Promodag Reports