Quota Management & Monitoring
Gain complete visibility into mailbox storage usage with detailed quota analysis that helps you manage storage limits proactively and ensure users never hit unexpected restrictions.
Comprehensive Quota Analysis
Import mailbox size and storage attributes to generate detailed reports on current, default, and customized quotas across all mailbox types.
- Current vs allocated quota comparison
- Default and customized quota tracking
- User and shared mailbox analysis
- Quota utilization percentages
Proactive Alert System
Identify mailboxes approaching their limits and automatically notify users before they encounter storage restrictions.
- Threshold-based alerting
- Automated user notifications
- Individual report generation
- Escalation management
Archiving Guidance & Support
Help users optimize their mailbox storage by providing clear guidance on what to archive, with detailed analysis that makes archiving decisions simple and effective.
Item Breakdown Analysis
Break down Outlook items by age and size to help users identify the best candidates for archiving.
- Age-based item categorization
- Size distribution analysis
- Volume visualization graphs
- Detailed item statistics
Automated User Guidance
Generate intuitive graphs and individual reports that make it easy for users to understand what to archive.
- Visual archiving recommendations
- Individual user reports
- One-click report distribution
- Archive impact projections
Growth Tracking & Capacity Planning
Build comprehensive historical data that Microsoft 365 dashboards don't provide, enabling accurate capacity planning and growth trend analysis for informed decision-making.
Historical Data Building
Daily retrieval of mailbox sizes and item counts creates granular history unavailable in Microsoft dashboards.
- Daily size and item tracking
- Long-term growth pattern analysis
- Individual mailbox growth curves
- Department-level trend analysis
Capacity Planning Tools
Generate reports showing volume growth and percentage fluctuations to support strategic planning decisions.
- Historical growth data visualization
- Usage trend reporting
- Storage consumption analysis
- Comparative period metrics
Traffic Trends & Peak Analysis
Understand your messaging patterns with detailed traffic analysis that helps optimize maintenance windows and plan infrastructure changes around actual usage patterns.
Peak Usage Identification
Calculate average mailbox traffic and identify the most active periods to optimize system maintenance scheduling.
- Average traffic calculations
- Peak time identification
- Day-of-week analysis
- Seasonal pattern detection
Maintenance Window Optimization
Determine the best times for maintenance operations by analyzing when users send the fewest messages.
- Low-activity period identification
- Maintenance window recommendations
- User impact minimization
- Optimal scheduling insights
Automated Report Generation & Distribution
Eliminate manual reporting overhead with robust automation that delivers professional reports to the right people at the right time through multiple channels.
Automation Advantage
Manual reporting is time-consuming and error-prone. Promodag Reports automation ensures consistent, timely delivery of critical metrics without administrative overhead.
Batch Processing Engine
Robust automatic report batch processing with flexible scheduling for daily, weekly, or monthly report generation.
- Scheduled report generation
- Batch processing automation
- Error handling and retry logic
- Processing status monitoring
Multi-Channel Distribution
Distribute reports through email, SharePoint, or web publishing with support for multiple file formats.
- Email distribution lists
- SharePoint Online publishing
- Web portal publication
- PDF and CSV export options
Getting Started with Key Indicators & Metrics
Ready to transform your Office 365 data into actionable insights? Here's how to get started with Promodag Reports metrics and reporting capabilities.
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
Start your free 45-day trial of Promodag Reports