License Allocation & Optimization
Stop paying for licenses that aren't being used. Promodag Reports helps you identify inactive users, right-size licenses based on actual usage, and ensure your license allocation matches real business needs.
Identify Inactive Users
Detect users who haven't accessed their mailboxes or sent messages recently, indicating they may no longer need their licenses.
- Last login date tracking
- Last message sent analysis
- Inactive user identification by department
- Automated inactive user reports
License Usage Analysis
Analyze storage and feature usage patterns to help administrators understand license allocation effectiveness.
- Storage usage vs license capacity reporting
- Feature utilization tracking
- License type distribution analysis
- Usage pattern identification
Outdated Resource Cleanup
Clean up your Office 365 environment by identifying and removing outdated distribution groups, unused contacts, and abandoned resources that clutter your directory and consume administrative overhead.
Distribution Group Cleanup
Identify distribution groups that no longer have members or haven't been used for communication in months.
- Empty distribution group detection
- Inactive group usage analysis
- Group owner identification
- Last activity tracking
Contact Database Optimization
Remove outdated email contacts and streamline your contact database for better management.
- Unused contact identification
- Duplicate contact detection
- Contact activity analysis
- Usage pattern reporting
Service Level Monitoring
Ensure your Sales and Support teams are using their mailboxes efficiently by monitoring response times and measuring key performance indicators for customer-facing teams.
Email Response Time Analysis
Calculate the time elapsed between message delivery and user response to measure team efficiency.
- Response time measurement
- Reply, Reply All, and Forward tracking
- Team performance comparisons
- SLA compliance monitoring
Performance Optimization
Generate performance reports to identify bottlenecks and optimize team efficiency.
- Individual performance metrics
- Team benchmark comparisons
- Peak response time identification
- Performance trend analysis
Public Folder Management
If you're still maintaining legacy public folders in Exchange Online, Promodag Reports helps you identify which ones can be safely removed before migrating to modern alternatives like Office 365 Groups or shared mailboxes.
Identify Unused Public Folders
Find public folders that no longer receive messages or have minimal activity.
- Message activity tracking
- Last access date analysis
- Content age evaluation
- User access patterns
Content Analysis
Analyze the contents of public folders to determine migration priorities and cleanup opportunities.
- Item count and size analysis
- Unread item identification
- Content age distribution
- Migration readiness assessment
Meeting Room & Equipment Tracking
Optimize your real estate and equipment investments by monitoring the actual usage of meeting rooms, conference equipment, and other bookable resources.
Room Occupancy Analysis
Scan room and equipment mailbox calendars to calculate actual utilization rates.
- Occupancy percentage calculations
- Peak usage time identification
- Booking pattern analysis
- Underutilized resource detection
Real Estate Optimization
Make data-driven decisions about office space and equipment investments.
- Room utilization benchmarking
- Equipment ROI analysis
- Space allocation optimization
- Capacity planning insights
Getting Started with License & Resource Management
Ready to optimize your Office 365 license allocation and resource management? Here's how to get started with Promodag Reports management features.
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