Advanced Content Analysis & Filtering
Go beyond basic search capabilities with powerful Outlook item filtering that lets you scrutinize mailbox contents for compliance, security, and management purposes that Microsoft's native tools simply can't provide.
Keyword & Property Filtering
Search and filter Outlook items by keywords, properties, and metadata to ensure compliance with data security regulations.
- Advanced keyword search across all items
- Custom property filtering
- Metadata analysis and extraction
- Multi-criteria search combinations
Volumetric Analysis
Produce refined analysis with precise breakdown of Outlook items by size, age, and folder structure.
- Item breakdown by size ranges
- Age-based content analysis
- Folder and subfolder organization
- Custom volumetric reporting
Storage Issue Identification & Management
Identify and manage storage problems before they impact users. Detect oversized folders, provide automated warnings, and help users maintain clean, efficient mailboxes.
Large Folder Detection
Isolate mailboxes with oversized Deleted Items, Junk Items, and custom folders that need attention.
- Deleted Items folder monitoring
- Junk Items size tracking
- Custom folder size analysis
- Threshold-based alerts
Automated User Notifications
Generate and send individual reports to users whose folders exceed defined size limits.
- Automated report generation
- Individual user notifications
- Customizable alert thresholds
- Detailed size analysis reports
Attachment Analysis & Security
Protect your organization from security threats by analyzing email attachments, identifying potentially dangerous file types, and monitoring attachment patterns across your environment.
Security Risk
Email attachments are frequently used in cyber attacks to access sensitive data, spread malware, encrypt files, or compromise networks. Proactive attachment monitoring is essential for organizational security.
Individual Attachment Listing
Generate detailed inventories of all attachments contained within mailboxes for security analysis.
- Complete attachment inventory
- File type categorization
- Size and date analysis
- Source message tracking
Security Risk Assessment
Identify potentially dangerous file extensions and attachment patterns that pose security risks.
- Dangerous extension filtering
- Executable file detection
- Suspicious pattern identification
- Risk assessment reporting
Calendar Utilization Analysis
Improve employee productivity by analyzing Outlook 365 calendars to optimize schedules, identify peak activity periods, and enhance team collaboration efficiency.
Meeting Pattern Analysis
Analyze meeting schedules to identify optimization opportunities and improve work-life balance.
- Working hours meeting analysis
- After-hours meeting detection
- Meeting frequency tracking
- Calendar utilization patterns
Productivity Optimization
Generate insights to improve team efficiency and organizational productivity through better scheduling.
- Peak activity identification
- Collaboration pattern analysis
- Meeting duration tracking
- Calendar time allocation
Email Redirection Rules Management
Identify and manage email redirection rules that could pose security vulnerabilities or cause unintended data exposure outside your organization.
Client-Side Rule Detection
Extract and analyze redirection rules activated on user Outlook clients that may have been forgotten or improperly configured.
- Client-side rule inventory
- External redirection detection
- Rule owner identification
- Active rule monitoring
Server-Side Transfer Analysis
Monitor mail transfers activated at the Exchange Administration Center level for comprehensive visibility.
- Server-level transfer tracking
- Administrative rule monitoring
- Transfer destination analysis
- Security compliance checking
Getting Started with Mailbox Content Management
Ready to optimize your Office 365 license allocation and resource management? Here's how to get started with Promodag Reports management features.
Comprehensive Exchange reporting made simple for Office 365, On-Premise, and Hybrid environments
Start your free 45-day trial of Promodag Reports