Skip to main content

Send a message to all mailboxes over a certain size

I know that I can spot mailboxes over a certain size using the Mailbox Storage Information report template, but it will not let me send a message to each concerned individual.

You can easily achieve this through Mailbox Storage Information by selecting these options.

  • Selection tab: Select All organization mailboxes;
  • Filter tab: Define your size criteria, for example Item size (MB) Is greater than 512;

Filter mailboxes over 512 MB

  • Content tab: Select the Mailbox storage (item size and count) option;
  • Individual reports tab: Select the Send individual report  option, Send to: Email address, and the file format of the attached report - for example, Portable Doc Format (Pdf). You can create a custom message template if you wish to deliver a specific information to the concerned users.

Send individual reports to the selected mailboxes

  • Output tab: You may wish to receive the complete report as a PDF or a CSV file by email; then select 'Email recipient' as Destination and enter your SMTP address.
All mailboxes whose size is over 512 MB will receive a message with an individual excerpt of the report as a Pdf attachment, while you will yourself receive the entire list of those mailboxes.

See also:


About the author


Our flagship reporting tool, Promodag Reports, is an innovative and constantly improving email reporting product that brings together all the key elements from Office 365, hybrid and on-premise Exchange messaging environments.

Try Promodag Reports Free for 45 Days

Cookie Notice

Find out more about how this website uses cookies to enhance your browsing experience.